Patients in pain don't wait. Your response shouldn't either.
We automate new patient follow-up, appointment reminders, and reactivation for physiotherapy and wellness practices — so your schedule stays full without manual effort.
The problems costing you money.
Inquiries go cold overnight
A patient in pain fills out a new patient form. Nobody responds until the next morning. They've already found another physio.
Discharged patients stop coming
Patients who complete their treatment plan stop coming. Nobody follows up to bring them back for maintenance care.
No-shows break treatment continuity
No-shows in physiotherapy break treatment continuity — and the revenue impact compounds.
What we automate for you.
Respond before the pain makes them call someone else
New patient inquiries get an immediate response — even outside clinic hours. Book the appointment before they find an alternative.
3 extra new patients per month at $800 average treatment plan = $28,800/year. System costs $6,000/year.
Keep patients on their treatment plan
Automated reminders before every session reduce drop-offs and no-shows. Patients stay on track — and keep paying.
Prevent 5 no-shows per month at $120/session = $600/month protected.
Bring discharged patients back
Patients who completed treatment receive a re-engagement sequence at 60 and 90 days. Maintenance care and check-ins — automatic.
10 reactivated patients per month at $120/session = $1,200/month recurring.
The Patient Retention Engine
Four automations. One complete patient lifecycle system.
- Speed-to-Lead Agent
- Appointment Reminder Sequence
- Reactivation Campaign
- Weekly Reporting Bot
How it works
Three steps. Then it runs itself.
We build it
We configure every automation specifically for your practice — your booking system, your communication style, your schedule. You don't touch a single line of code.
It runs
From day one, the system handles follow-up, reminders, reactivation, and reporting automatically. Nights, weekends, holidays — it doesn't stop.
You grow
You see the results in your schedule, your review count, and your monthly revenue. We monitor and optimise everything on an ongoing basis.
Patients in pain move fast. Your response should too.
Free 20-minute call. We'll show you exactly where you're losing revenue — and what it would cost to fix it.